On-site Registration without a Momice registration (Check-in App & Printers)

With Momice, you can easily (and contactlessly) check in guests at your event and provide them with personalized badges. This article explains step-by-step how to do this without having your registration process run through Momice.

Step 1: Create an Event

• From your dashboard, create a new event by clicking the ‘New Event’ button.
• Complete the basic settings such as the event title, date, category, event type, and language. Make sure to enable the ‘Open Registration’ option.
• In the Website Module, you can skip the ‘Design’ and ‘Pages’ tabs.

Step 2: Set up the e-mail

• In the Mail Module (envelope icon in the left sidebar), compose the email that will include the QR code or e-ticket.
• Click on the ‘Registration Confirmation’ tab.
• Here, you will set up your email. Fill in the fields at the top: reply-to email address, sender name, and email subject.
• Scroll down and click ‘Add Widget’ to insert images, text blocks, or buttons. Click the pencil icon on each widget to make changes.
• There are two options for including the QR code or e-ticket. Add the QR code widget to display the QR code directly in the email. Or, enable the e-ticket attachment by choosing ‘Yes’ at the bottom of the email.
• You can customize the e-ticket in the Ticket Module (credit card icon in the left sidebar) by clicking on the ‘E-ticket’ tab.

Step 3: Test the Registration Confirmation

• To test the email, manually add yourself in the Registration Module (person icon in the left sidebar).
• Click on ‘Add Guests’ and select ‘Add Manually’.
• Enter your first name, last name, and email address. Optionally, enter other information you also have from guests.
• Check the box for ‘Registered’ and select the default ticket from the dropdown menu.
• Scroll down and click on ‘Send registration confirmation’.
• Open the email in your inbox and check that everything is set up correctly, including any links and buttons.

Step 4: Import Guest List

• In the Registration Module (person icon in the left sidebar), you can import your guest list.
• Click on ‘Add Guests’ and then select ‘Import List’.
• Use the example Excel template to ensure correct formatting.
• Match the columns in your Excel file to the corresponding Momice fields, and check for any errors. Fix any issues in the Excel file and re-import if necessary.
• After a successful import, click on the ‘Mark guests as registered’ button. Want to select a specific list? First apply a filter to display only the desired list, then click on the button.
• Review the selected contacts, choose the default ticket from the dropdown, and enable the option ‘Send a registration confirmation to new registrations’.
• All selected guests will now be marked as registered and automatically receive a confirmation email. ​Please note: This action cannot be undone.

Step 5: Check-in Settings

• Download the Momice Check-in app from the Apple App Store or Google Play Store.
• Activate the Check-in app in the Ticket Module (credit card icon in the left sidebar) under the ‘Check-in’ tab.
• Momice will automatically generate a login code for this event. Log in to the Check-in app using this code.
• You will see the message: ‘Error while logging in, no valid signature’ when the time on your device is not set correctly. Please check your device's date and time settings and adjust them if necessary.
• Within the ‘Check-in’ tab of the Ticket Module, you can: choose the desired label format, select which additional details should be shown on the badge and view your available print credits.
• You can also create multiple scan points — useful for checking in participants at different locations or workshops. More information on how to set up scan points can be found here.

Step 6: Test the Check-in App with Printers & Badges

• Once logged in with the event code, the Check-in app will automatically connect via Bluetooth to the nearest Zebra label printer. More instructions you can find here.
• Test the Check-in app in advance to ensure it works properly on the day of the event.
• Adjust the ‘Time slot for scanning tickets’ in the Ticket Module by clicking the pencil icon next to the access ticket. TIP: For testing, set the start date to the current date and the end date to the event date. This allows e-tickets to be scanned throughout the full period.
• Next, scan your own QR code using the Check-in app.
• In the Registration Module, check if a yellow dot appears next to your name — this confirms that the check-in was successful.
• On the event day, two extra tabs will appear in the Registration Module: ‘Present’ and ‘Absent’.