Momice and MS Teams can be used together very effectively. Invitations, registrations, and evaluations are all handled within Momice. On the day of the event, you allow participants to join one or more breakouts in MS Teams. The Teams stream is therefore not embedded in the Momice event website—participants leave the Momice environment. For audience interaction, you use the features available within MS Teams.
Please note: Microsoft offers two different streaming options within Teams: you can choose either a meeting or a live event.
This second option gives you, as the organizer, more control over your broadcast. Check with your IT administrator whether streaming a live event is included in your organization’s license. Read more here.
In the following five steps, we will explain how to integrate MS Teams into your online event program, in order to guide your participants to the correct stream(s). It doesn’t matter which of the two options mentioned above you choose.
Step 1. Create the program
On the program page in Momice, you can add all the program elements of your event. For each element, set the date, start and end time, and indicate that this part will take place online. For example:
Plenary kick-off
Breakout round 1
Breakout round 2
Plenary closing
Step 2. Create one or more streams
Set up one or more streams or meetings in Microsoft Teams, depending on the scope of your event program. Create a separate meeting/stream for each online program element, or choose to set up different breakout rooms within a single meeting. [Read more here about how to set this up.]
Step 3. Let participants register
Allow your participants to register for the event and for the breakouts. By adding a specific question in the registration form for workshops or breakout sessions, invitees can select which elements they would like to attend.
For example, breakout question: Choose your breakout theme:
Topic A
Topic B
Topic C
Step 4. Add the unique MS Teams participation link
Add the correct, unique MS Teams participation link to each online program element. Do this not only for the plenary sessions, but also for the breakout sessions.
Step 5. Link the online program elements to the correct subsessions
This way, you can easily create a personalized program for each participant. On the day of the event, every participant starts from their personal program page – and is then guided to the correct MS Teams environment for the sessions they have signed up for. Participants therefore do not need to search their mailbox for the right links.